The Boring Jobs Checklist: 25 jobs AI can take off a small business

Tick every job that eats into your week. Each one is something AI can do for you, or at least take most of the way, with tools that exist today. Five ticks or more and you have a good case for automating.

Enquiries and bookings

Answering the same questions again and againAn AI assistant on your website answers prices, opening hours and the areas you cover, day and night.Set up: Easy
Taking bookings and callback requestsThe assistant collects the details and books the slot, or hands the chat to your WhatsApp.Set up: Easy
Replying to enquiries that land after hoursEvery enquiry gets an instant, friendly reply instead of waiting until the morning.Set up: Easy
Calling back missed callsA missed call triggers a text with a link to book or ask a question.Set up: Medium
Working out which enquiries are worth your timeThe assistant asks about the job, timing and budget before the enquiry reaches you.Set up: Easy

Quotes and admin

Writing up quotesTalk through the job in a voice note and AI turns it into a tidy quote in your format, ready to check.Set up: Medium
Typing the same details into two systemsConnect your tools so a job entered once appears everywhere it needs to.Set up: Medium
Sorting and replying to routine emailsAI labels your inbox and drafts replies to the everyday ones for you to approve.Set up: Easy
Writing up meeting notes and follow upsAI turns your notes or a recording into a summary and the follow up email.Set up: Easy
Filling in job sheets and formsForms fill themselves from the booking or the enquiry, so you only check them.Set up: Medium

Money

Chasing unpaid invoicesPolite reminders go out on a schedule, so you never have to make the awkward call.Set up: Easy
Typing receipts and bills into your booksSnap a photo and AI reads it into your accounting software.Set up: Easy
Asking for deposits and paymentsPayment links go out automatically when a booking is confirmed.Set up: Easy
Checking supplier invoices against ordersAI matches invoices to orders and flags anything that doesn't add up.Set up: Medium
Working out where the money is each weekA short summary of money in, money out and who owes you, sent every Monday.Set up: Medium

Customers and reviews

Sending appointment remindersTexts or emails go out the day before, with an easy way to rebook.Set up: Easy
Asking happy customers for reviewsA review request goes out at the right moment after the job.Set up: Easy
Replying to every Google and Facebook reviewAI drafts a warm, personal reply in your voice for you to approve.Set up: Easy
Checking in after a jobAn automatic message asks how it went and offers the next booking.Set up: Easy
Reminding past customers when they're dueServices, check ups and seasonal jobs trigger a reminder at the right time.Set up: Medium

Social media and marketing

Thinking of what to postAI suggests ideas from your business, your jobs and the time of year.Set up: Easy
Writing posts that sound like youA tool trained on your voice writes posts for every platform.Set up: Easy
Turning one job or photo into lots of postsOne photo becomes a post for Facebook, Instagram, LinkedIn and more.Set up: Easy
Planning a month of contentA 30 day calendar of ideas and hooks, done in one sitting.Set up: Easy
Posting to every platformPosts go out on their own, on schedule, to every account at once.Set up: Easy

Your score

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Five or more ticks? Ask our AI assistant at www.wirral.ai which ones to automate first. It's free, it takes a couple of minutes, and it can book you a free call with a person.

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